Tips For An Effective Onboarding Experience

Tips For An Effective Onboarding Experience

October 14, 2019 Recruitment

Think back to your first day either with your current or previous employers. When you arrived, was your desk ready, did you have access to your building, did they spend the time to introduce you to key team members? First impressions count for both employees and employers, so it’s important that you get things right for your new employees first week to help them settle in.

We all know that first impressions count, and this is especially important when building a relationship with new employees. The first day, first week and first 90-day points within a new employee’s induction to your company can either set them up for success or have them immediately looking for further options.

To help you set your new starters for success, we’re put together a few helpful tips on how you can design and implement an effective onboarding experience within your business!

  1. Create an Induction Pack

Even before the employee sets foot through your door on the first day, set them up for success by creating an Induction Pack that contains all the important documents they to complete such as;

  • Letter of offer & employee contract
  • Position description
  • Tax File Declaration Form
  • Superannuation Nomination Form
  • Personal Details and Banking Information Form
  • Fair Work Information Statement

This should be sent out to new employees once they have verbally accepted their offer along with a return addressed express envelope. This way their employee file is already established and banking details set up all before they arrive for their first day.

Another great item to place into this induction pack could be a handwritten card from their new team letting them know they are all looking forward to meeting and working with them! It adds a personal touch, that will have new team members feeling engaged in the business before they have officially commenced.

  1. Create a Welcoming Environment

Once your new employee’s start date has been determined, create an orientation plan outlining the particular content that will be covered within the induction process. For example: a document that sets out a timetable for their inductions with site safety or HR, meetings with key business leaders and the opportunity to meet other staff and teams within the organisation.

You should also consider:

  • access to the office building and any security passes they may require
  • ensuring email accounts are set up and any technology requirements have been ordered or delivered
  • providing key stationery pieces in their workspace to help them kick start the first day
  • send around an email to the business alerting them to your new employee and their start date. Friendly faces are always great in an unfamiliar environment!
  1. A new Employee’s First Day

You have prepared their office, their key card is ready and the business is aware of the new employee starting! Make sure that on the first day the employee feels engaged and onboard with the team by including them from the beginning. Whilst they will still be finding their feet, they will feel included from the get-go. Just be mindful that they will need to learn and find their way within their role and the business, so support and encouragement is key! It’s also a great excuse to have a celebratory afternoon tea or lunch with the team as a more relaxed and social way to complete introductions.

 

By having a robust induction process, you will create the solid foundations whereby your business can promote a strong company culture and values, increase your employee retention and increase employee engagement from day one.

The team at TalentCode HR are experts when it comes to company culture, and the building of a solid onboarding process for your company. Why not give us a call today on 1300 559 585 to discuss your culture issues and how we get you back on the right track!

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